To Speak at a Board Meeting

New! Revised comments form added March 16th. Be sure to read the information below for up-to-date directions, procedures, and timelines. 

BOARD OF DIRECTORS MEETINGS PUBLIC COMMENTS GUIDELINES

All meetings of the Board of Directors must be open to the general public, unless specifically exempted by law (ORS 192.20 and 192.630). Regularly scheduled board meetings include opportunity for public comments. It is the intent of the board to allow all citizens the opportunity to give input on any issue that is addressed by the board.

Written comments on any topic may be submitted to the board at any time via email (Addresses are on the CPRD website) and do not have to coincide with a board meeting; these will appear in the meeting packet under Correspondence.

REQUEST TO MAKE VERBAL COMMENTS DURING A MEETING

COMMENTS MODERATION: Citizens will typically be limited to three (3) minutes. Citizens must be recognized by the meeting chairperson, approach the podium, state their first and last name and whether they live in-district or out-of-district. Boundary Map Here

Due to time limitations and the number of citizens wishing to speak during a meeting, the meeting chairperson may set time limits for each speaker and/or the number of times that speakers may address the board on a single agenda item. 

TO REQUEST TO SPEAK: Sign in at the time of the meeting and check YES to indicate your wish to speak. Complete and submit the Public Comments Form.

HAND OUTS: If you choose to bring printed copies to a public meeting for the board and staff, please bring seven total.

MEETING AGENDA AND PACKET
The meeting agenda and packet are typically released no less than six days before the board meeting. Public Meetings Calendar

Written materials, comments, and presentation notes must be received by 5 p.m. on the Friday two weeks prior to the meeting in order to be included in the packet.

Materials submitted after this deadline but before 12 p.m. on the Tuesday before the meeting will be added as addendum.

NOTE: Staff email will not be checked after 12 p.m. on the day of the meeting. Written comments and/or other materials submitted after this time will be added as an addendum following the public meeting.

PRESENTATIONS
If you wish to make a presentation and request more than three minutes to do so, submit your request on the comments form. Such requests are forwarded to the board president for approval. Electronic files intended for projection during the meeting must be received by 12 p.m. on the Thursday prior to the board meeting; acceptable file formats are PDF, PowerPoint, and JPEG/JPG. 

HOW TO SUBMIT: Email completed Public Comments Form and any related materials to the Public Information Office at publicaffairs (at) cprdnewberg.org. Questions? Call 971.832.4222.